Super 8 Retail Systems, Inc.




Job Vacancy: Purchasing Admin. Assistant - Binondo Manila


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Responsibilities

Overall Purpose:

·         To assist the Purchasing team or assigned category unit with their administrative and operational functions

Major Responsibilities

Admin and Support Functions:

·         Encodes price changes, competitor’s price reports and other relevant product and vendor information

·         Ensures accuracy of information maintained by the system

·         Completes and maintains required files, records and reports

·         Prepares DM’s. CM’s and FOP / FIP forms as instructed by the category manager

·         Records debit and credit memo submitted to the accounting department

·         Prints Purchase Advice and prepares basin ordering for checking or approval of the category manager

·         Processes and sends purchase orders and dispatch advice to the vendor

·         Prints all related Purchasing reports as scheduled

·         Coordinates with stores for all special orders

·         Coordinates with stores and warehouse on items for SDR and inter-branch transfers as instructed by the buyer/s

·         Coordinates with stores and other departments regarding category unit’s operational concerns and relays these to the category manager

·         Ensures that internal and external customer’s request are attended to promptly

·         Schedules vendor meetings and coordinates with internal and external parties to prepare the facilities and complete the reports needed in such meetings

·         Coordinates with vendors regarding logistics and minor operational issues

·         Answers queries, consolidates requirements and keeps active files of potential new vendors

·         Assists in item creation & logging of product samples

·         Assists buyer on marketing operational tasks (eg mailer entries, bundling, sampling & product push permits, authorization letters, etc.)

Team Functions

·         Accepts and performs new responsibilities as dictated by the needs of the department

·         Trains new hires on administrative tasks following the Daily Management System (DMS) of a Purchasing Admin Staff

·         Processes the department’s supplies requisition

·         Provides the Purchasing team or assigned category unit with all the administrative and clerical support they need

·         Orient new hires on supply requisition procedures and how to operate office equipments

·         Relates to immediate manager regarding own development/training & other HR issues

·         Willing to go the extra mile to meet team objectives



                                        

  • Salary: ₱14,000 - ₱16,000
  • Women

Requirements

Candidate must possess at least a Bachelor's/College Degree on Business Studies/Administration/Management, Marketing.

Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.

Requirements

Candidate must possess at least a Bachelor's/College Degree on Business Studies/Administration/Management, Marketing.

Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.

Requirements

Candidate must possess at least a Bachelor's/College Degree on Business Studies/Administration/Management, Marketing.

Preferably Fresh / Entry Level specializing in Purchasing/Inventory/Material and Warehouse Management or equivalent.